Tamper-proof check-in and check-out reports that protect landlords, tenants, and agents equally.
£0
to get started
100%
tamper-proof records
2 min
to create a report
The average deposit dispute costs landlords and tenants thousands of pounds and months of stress. The current system is broken.
Traditional inventory reports are Word docs or PDFs. Either party can alter them after the fact — and you'd never know.
Photos sent over WhatsApp or email have no verified timestamp or authorship. They won't hold up at a tribunal.
Without a shared, agreed record, disputes become word-against-word arguments that drag on for months.
Three steps to a dispute-proof record.
Upload photos and videos at check-in or check-out. Every file is SHA-256 hashed the moment it's uploaded. The hash is stored permanently — any future alteration would be immediately detectable.
The landlord (or agent) and tenant each sign off on the same report. Once both signatures are collected, the report is locked forever. No further edits. No exceptions.
If there's ever a disagreement, you have a court-ready record: verified timestamps, cryptographic file hashes, and dual sign-off — all stored on immutable cloud storage with Object Lock.
Every feature is designed to create records that hold up under scrutiny.
Every uploaded file is hashed on receipt. The fingerprint is stored separately — any tampering is immediately detectable.
Files are stored with write-once, read-many (WORM) Object Lock. Nothing can be deleted or overwritten — not even by us.
Both landlord and tenant must sign before a report locks. Add typed notes per room. No one-sided records. No disputed inventories.
Structure reports room by room using templates. Every photo is pinned to a specific room — no ambiguity at checkout about where a photo belongs.
Tenants raise requests with photos. Every issue is timestamped from open to resolved, with tenant sign-off on completion — a full audit trail for Awaab's Law.
Tenants earn Bronze, Silver, or Gold verification levels based on their rental history. Share a QR code at viewings. References from past landlords are permanently attached.
Learn moreStructured references with star ratings across communication, care, payment, and checkout. Verified and tamper-proof — travel with the tenant's Passport forever.
Letting agencies can get their organisation verified on Fairhold. Adds a trust badge to all reports and communications your agency produces.
Fully responsive — take photos directly from your phone camera during a walkthrough. No app download required. Works on any device, any browser.
Brand the platform with your agency logo and send reports under your own name.
Fairhold integrates into your existing workflow. Invite landlords and tenants, manage all properties from one dashboard, and reduce deposit disputes across your entire portfolio. Every report your agency produces is cryptographically sealed — protecting you as much as your clients.
Start free. Upgrade when you grow.
Landlord
Up to 5 properties · £2/month per extra property
Agency Starter
Up to 50 properties · £1/month per extra property
Agency Pro
For growing agencies
All plans include SHA-256 cryptographic hashing, AWS S3 Object Lock, dual sign-off, EXIF metadata extraction, certified PDF export, and shared tenancy timeline.
Cardiff or South Wales letting agency? Apply for the free 3-month pilot →
We're inviting a small number of letting agencies in Cardiff and South Wales to try Fairhold for free. No cost, no credit card, no commitment.
Create your first property report in under two minutes. Free, forever for one property.